Policies & Procedures - Contagions - COVID-19 Enhancements
COVID-19 Enhancements are enhancements to the Contagions section of the ORM Risk Management Plan that addresses Cleaning & Sanitizing, Communication, Food Service, and Health & Hygience (including Surveillance, Illness, Isolation & Quarantine).
 
The COVID-19 Enhancements also comply with Agencies' guidelines for Day Camps, Dining, Lodging, Offices, and Outdoor Recreation.
 
Closures

Camp Offices are too small to implement Health Agency distancing guidelines and accommodate walk-in traffic. Therefore, signs and pre-camp commications instruct Guests to call or ring the Ring-video doorbell to schedule all meetings.)

Drinking Fountains, water jugs, and beverage bars are not available.

Cleaning & Sanitizing [Disinfecting / Sanitizing]

Day Camps

Clean and disinfect common areas (e.g., restrooms, cafeterias) and surfaces which are touched by multiple people during or between meals--so as to avoid campers.

If one space is used by multiple participant groups at different points in time, all common areas and high-touch surfaces will be disinfected between groups

Minimize sharing of objects between non-household individuals; if objects are shared, employees will sanitize said objects before and after each use, including at the beginning and end of each day and in-between groups.

Communication

Camp websites, contracts, pre-camp correspondence, in-camp and in-lodge postings have been updated to communicate COVID-19-compliant policies and restrictions on attendance, behavior and hygiene.

Promotional communications will also communicate the COVID-19-compliant policies and restrictions on attendance, behavior and hygiene.

Postings - ORM posts, in each office, and in each lodge, the CDC downloadable signs on how to

stop the spread of COVID-19,

properly wash hands

promote everyday protective measures, and

properly wear a face covering.

Food Service

Camp-provided meals will implement the most current Agencies guidance. Currently, all items will be pre-packaged.

Day Camp meals are prepacked and utilize single-use, disposable flatware.

Health & Hygiene [Health Monitoring]

ORM reminds guests and staff to NOT touch eyes, nose or mouth, nor face coverings.

ORM teaches and reinforces washing hands frequently, and coughing/sneezing into one's bent, inner elbow.

Equipment, Outdoor

Picnic Tables and Barbecue Grills are now positioned near the entrance of each lodge instead of amassed in central park and campfire areas.

Supplies - ORM maintains adequate supplies to support healthy hygiene behaviors, including

soap and single-use paper towels,

hand sanitizer with at least 60% alcohol

facial tissue,

toilet tissue, and

no-touch trash cans.

Group Size

Day Camp

Day Camp group sizes will comply with the most current Health Agencies' guidance.

When Multiple groups, and Day Camp sub-groups, are simultaneously on-site, they will maintain 30-foot distancing between one another, and use separate entrances and exits to relevant buildings.

Either Hand Washing stations or Hand Sanitizer (varies by lodge), are available to all participants.

Residential (Overnight) Camp

Both Illinois and Wisconsin Health Agencies are now permitting Residential Camps with specified guidelines that each site will implement.

Lodges

Beds will be arranged according to latest Health Agencies' guidelines.

Human Resources [HR & Travel]

Guests [Customer Behaviors]

Guests are asked to not attend camp if they have traveled out-of-country within the past 14 days.

Both ORM locations maintain Guest Groups (Units/Cohorts) sizes and distancing per their respective Health Agency's most current guidance.

Guests are required to practice physical distancing of 30 feet of separation between other guest groups.

Guest Groups are required to leave camp if one of their participants becomes ill with respiratory complaints or symptoms.

ORM has installed a mail slot adjacent to the office entrance door at Wesley Woods for guest payments.

Staff verify whether or not campers/participants exhibit COVID-19 symptoms before granting entrance to camp.

If a participant does have symptoms, they should wait to enter premises until they have had no fever for at least 72 hours, other symptoms have improved, and at least 10 days have passed since their symptoms first appeared.

Each Camp Coordinator will maintain attendance log of participants

Staff [Staffing & Attendance]

Staff are directed to NOT even come on-site if they exhibit any of the CDC COVID-19 symptoms.

When staff travel out of country, they quarantine at home for 14-days prior to physically returning to work.

Staff take their own temperatures with ORM-provided Infrared Thermometers at each site office before pnching-in. If their temperature reads 100.4° F or higher, staff are instructed to leave the site without clocking-in.

Staff also answer standard COVID-19 screening questions prior to clocking-in for any shifts. If any questions are answered in the affirmative, staff are instructed to leave the site without clocking-in.

Staff maintain a physical distance of six (6), or more feet from other staff and/or guests whenever possible.

ORM makes face masks available to Staff for use in instances where they are unable to physically distance from others.

Day Camp

Day camp coordinator assigns employees to a designated "Cluster" of participants

Groups will be static, with no mixing of employees or participants between groups for the duration of the day camp

Exception may be made if there is a floater employee per every 2 groups

If the day camp runs on an alternating day/shift schedule, group leaders/employees may lead 2 groups across days/shifts maximum

Vendors & Volunteers [External Interactions]

Vendors are now able to make deliveries without having to interact with staff.

ORM has constructed a self-locking, "Delivery Drop Box" outside each office for FedEx, UPS, and USPS deliveries.

Volunteers follow the same guidelines as staff.

No field trips outside of designated day camp areas are currently permitted.

Physical Distancing [Physical Workspace]

All Office workspaces enable six feet social distancing among staff.

Offices are currently closed to walk-in traffic.

Guest lodge entrance doors now feature punch-code locks–enabling guests to let themselves in without having to physically check-in at the office.

In-Lodge Kiosks (nook tablets), facilitate physical distancing by allowing guests to

check-in from within their lodge,

submit maintenance and housekeeping requests,

pay their bills prior to departure via online access to their Invoice and PayPal secure payment processing.

Bed Arrangements at both sites ensure that all sleeping is head-to-toe so that no person's head is closer than 6 feet from another's,

excepting couples who normally share their bed at home.

The following Outdoor Recreation Spaces are scheduled in one-hour increments via the In-Room Kiosks:

Basketball Court, Gaga Ball Pit, Volleyball Court, Prayer/Hiking Trail, Adirondack Overlook, Beach, and Pier

Day Camps

Activities are set-up to allow 6 feet of distancing between participants.

If it is unsafe for children to be outdoors, day camp will be conducted indoors in adherence with 6-ft. distancing guidelines.

Even when day camp is based outdoors, enough available indoor space will be set-aside to accommodate all participants (in adherence with guidelines around 6-ft. of distancing and 10 or less participants per group).

Activities requiring physical exertion and/or exertion of voice should take place outdoors, and require the removal of face masks.